Robust, double-entry accounting software for businesses of every size with features not found in most off-the-shelf accounting software.
Inventory, Accounts Receivable,
Invoicing, Accounts Payable, Purchase
Orders, General Ledger, Sales Contracts,
Sales Orders, CRM, Fixed Assets,
Dashboards and User-level Security
Network or Cloud Solution
Phone and Email Support
Onsite and Online Training
Per-User Pricing
Phone and Email Support
Onsite and Online Training
Per-User Pricing
Features
Inventory Management
Inventory management may be the most critical function of your company's operations. Track every product from point-of-purchase through point-of-sale to final delivery. Know your position on every item, on-screen, at any time.
Unlimited Product Types
Unlimited Pricing Levels
Unlimited Packaging Sizes
Unlimited Lot Numbers
Unlimited Serial Numbers
8-level item location structure
Split each inventory item into user-defined sizes at multiple locations
Inventory quantities are updated in real-time
Identify commission-payable items
Identify sales-taxable items
Identify royalty-payable items
Identify items that require customer licensure to sell
Track receipts into stock, miscellaneous adjustments, repackages, cycle counts
Full, on-screen, transaction history lookup for every inventory item
Attach pop-up style notes to flag specific items or lots
Unlimited Inventory accounts in the General Ledger
Unlimited Sales accounts in the General Ledger
Unlimited Cost accounts in the General Ledger
Updates the General Ledger
Reports and Forms
Product Type List
Inventory Position Report
Inventory Value Report
Inventory Price List
Inventory Buyers Report
Inventory Quantities List
Expired Tests List
Inventory History Lists
Inventory Stock Status Report
Inventory Issues History Report
Inventory Transactions Report
Inventory Labels (single-sheet)
Purchase Analysis Reports
Sales Analysis Reports
Inventory Shelf Labels
Accounts Receivable
Customer relationship management - invoices and customer returns are automatically posted to the customer accounts from Invoicing. Record customer payments, monitor unpaid balances and print statements for each customer account.
Apply payments - cash, check, credit card
Open-item, balance forward or hybrid account balancing
Enter and track pre-payments, pre-season discounts
Enter miscellaneous debit and credit memos to customer accounts
Selectively assess finance charges for each customer using different rates
Define sales 'regions'
Current, 1-30, 31-60, 61-90, Over-90, and Future-Due aging
Identify selected accounts as Payment-on-delivery or Cash-only
Assign each customer a 'stop number' on your "routes"
Print periodic customer statements
Set a price level for each customer
Track customer licensure to allow purchase of controlled inventory products
Defined mail group codes for targetted mailings to specific customer groups
Identify delinquent accounts and balance due
Flag bad debt accounts for separate reporting and collection tracking
Associate chain store locations with corporate billing office for quicker invoicing
Full, on-screen, transaction history lookup for every customer
Attach pop-up style notes to flag specific customers on invoice entry
Unlimited Cash accounts in the General Ledger
Unlimited Accounts Receivable accounts in the General Ledger
Updates the General Ledger
Reports and Forms
Aged Trial Balance
Monthly Statements (on letterhead or plain-paper with your logo)
Customer Account Hot List
Customer List
Finance Charges Assessed Report
Cash Application Proof Report
Customer Labels
License Expiration List
Sales Tax Exemption Expiration List
Invoicing
Enter and print Invoices and returns for the inventory items customers purchase.
Inventory quantities are updated instantly.
Automatically convert Sales Orders into Invoices without re-keying
Enter and print customer charges and returns-for-credit 'on account'
Enter and print 'walk-in' sales and returns
Print invoices singly or in batches
Instantly adjusts the inventory position
3-level sales tax assessment and reporting
Email, or print, invoices and returns
Updates Inventory, Accounts Receivable and the General Ledger
Reports and Forms
Invoice (on letterhead or plain-paper with your logo)
Invoice Batch List
Posted Invoices List
Sales Tax Report
Sales Commissions Report
Accounts Payable
Accounts Payable allows you to manage your vendor accounts, enter vouchers for goods and services received, plan payments and print checks.
Print plain-paper style checks with detachable stub
Enter vouchers and credits not automatically created by receiving activities
Pre-assign each vendors' General Ledger expense accounts
Place vouchers on "hold" until approved for payment
Print checks singly by vendor/voucher number, or in batches by due date
Record hand-written checks, credit cards and bank draft payments
Print a check register
Full, on-screen, transaction history lookup for every vendor
Attach pop-up style notes to flag specific vendors on voucher entry
Unlimited Accounts Payable accounts in the General Ledger
Updates the General Ledger
Reports and Forms
Voucher Aging Report
Single Checks by Vendor & Voucher
Batch Checks by Due Date
Check Register
Vendor Labels
Accounts Payable allows you to manage your vendor accounts, enter vouchers for goods and services received, plan payments and print checks.
Print plain-paper style checks with detachable stub
Enter vouchers and credits not automatically created by receiving activities
Pre-assign each vendors' General Ledger expense accounts
Place vouchers on "hold" until approved for payment
Print checks singly by vendor/voucher number, or in batches by due date
Record hand-written checks, credit cards and bank draft payments
Print a check register
Full, on-screen, transaction history lookup for every vendor
Attach pop-up style notes to flag specific vendors on voucher entry
Unlimited Accounts Payable accounts in the General Ledger
Updates the General Ledger
Reports and Forms
Voucher Aging Report
Single Checks by Vendor & Voucher
Batch Checks by Due Date
Check Register
Vendor Labels
General Ledger
The General Ledger system is a comprehensive double-entry accounting system which provides a complete set of financial records for your business operation. The end result of the monthly record keeping is a Balance Sheet and an Income Statement (profit-and-loss report).
Accrual-basis, double-entry accounting method
Enter miscellaneous, adjusting journal entries
Print detailed, or summary, trial balance
Print balance sheet
Print income statement
Print budget vs. actual report
Full, on-screen, transaction history lookup for every account
Attach notes to account records
Reports and Forms
Account Activity List
Account Trial Balance
Balance Sheet
Income Statement
Budget vs. Actual Report
Operating Statement
Chart of Accounts
Account History Report
General Journal Report
Banking
Maintain multiple accounts with multiple financial institutions
Record account transactions
Reconcile individual accounts to bank statements and to the General Ledger
Updates the General Ledger
Reports and Forms
Bank Reconciliation Report
CRM
Create and maintain actionable to-do lists for each user
Track contact and correspondence history for each customer
Fixed Assets
Create and maintain assets
Unlimited assets types, including vehicles
Record asset maintenance history
Calculate and record periodic depreciation:
Straight Line
Sum of Years' Digits
Declining Balance
Macrs
Updates the General Ledger
Dashboards
Snapshot(s) of key business metrics
Customize for each user, by accounting function
Prices
Network Solution
Whether you need a single-user or multple-users on your local- or wide-area network, G4 Accounting will fit your needs.
Includes all the applications listed above, plus:
One (1) year of telephone support (minimum $1497 value!)
One (1) 4-hour training block ($397 value!)
One (1) year of email support
One (1) year of software updates
Price: $7497 for a Single-User system.
Add $1000 for each additional user
Annual Support
Includes:
One (1) year of telephone support
One (1) year of email support
One (1) year of software updates
Price: $1497 for a Single-User system.
Add $200 for each additional user
Return Policy: The software is warranted by our ninety (90) day no-question, return-for-full-refund guarantee. If, at any time within that period you determine that the software does not function as advertised or live up to your expectations, simply return it to us for a prompt refund (less shipping, licensing, sales taxes, training and installation expenses, if applicable).
Cloud Solution
Access your data from any device, anywhere, at any time
Reduces the expense of maintaining your own server
Data backups are done daily, automatically
Technical support is available by telephone and email
Software updates are available immediately and installed for you
No additional charge for technical support. It's included in the monthly price.
Price: $247 per month for a Single-User system.
Add $30 per month for each additional user.
Training Options
Whichever solution you choose, Network or Cloud, you may desire personalized training. Mix and match from the following three (3) options:
1) On-site training is available for $997/day (3-day minimum).
2) Training at our location is available for $697/day.
3) Web-based training is available with prepaid 4-hour 'blocks' for $397/block. Training sessions can be divided into shorter time spans, scheduled and used as needed.
2-Level User Security
Level 1 - define access for each user, by accounting function:
No Access
Inquire Only
Edit, No-Add, No-Delete
Edit, Add, No-Delete
Edit, Add, Delete
Super User
Level 2 - restrict access to certain data elements, such as cost or profit.
Data Conversion
We may be able to import some, or all, of your existing data. We can review your current data and make recommendations.
A level 1 import would involve reviewing your masters tables - Customers, Vendors, Inventory Numbers, General Ledger Accounts, etc.
A level 2 import is to review the transactional detail tables - Customer Invoices and Payments, Inventory Receipts and Adjustments, Accounts Payable Vouchers and Checks, General Ledger Journal Entries, etc.
Price: Varies depending on level and number of data tables. Please contact us with details.
Beginning in 1981, our inventory and customer management software was developed exclusively for a seed inventory wholesale distributor to manage their seed inventory, customer relationships and other accounting functions. At the request of other seedsmen, the seed tracking software, which tracks lot numbers from point of purchase through packaging to final delivery, was made available for sale.
We have been assisting and supporting inventory management and customer management functions for many companies, like yours, nationwide, for over 35 years!
G4 Accounting will be the last software package you buy for managing your inventory. Lot number tracking is a feature not found in most other popular, low-cost inventory management / accounting packages available to seed companies, or wholesale distributors, today.
About Us
Contact Us
Sales Orders
Sales Orders are pre-shipment documents that inform your warehouse personnel to pull the inventory items from stock to fill the customers' orders. Invoices can be created automatically from Sales Orders to save time and data entry.
Automatically convert Sales Contracts into Sales Orders
Enter and print sales orders for existing customer accounts
Print sales orders singly or in batches
Instantly adjusts the inventory position
Reports and Forms
Sales Order (on letterhead or plain-paper with your logo)
Sales Order List
Sales Contracts
Sales Contracts are pre-sales order documents that can be printed for your customers' signature as an agreement to purchase from you. Inventory balances are updated instantly. Sales Orders can be created automatically from the contracts to save time and date entry.
Enter and print sales contracts for existing customer accounts
Print sales contracts singly or in batches
Instantly adjusts the inventory position
Reports and Forms
Sales Contract (on letterhead or plain-paper with your logo)
Open Sales Contract Report
Purchase Contracts
Purchase Contracts, or Orders, are pre-delivery documents that allow you to contract with your suppliers to provide you with inventory. Receipts are posted against the contracts to allow you to track any quantity remaining due to be shipped to you.
Enter and print purchase contracts for existing vendor accounts
Print purchase contracts singly or in batches
Instantly adjusts the inventory position at contract entry
Reports and Forms
Purchase Contract (on letterhead or plain-paper with your logo)
Open Purchase Contract Report
Voice: 252-566-2900
Fax: 919-882-9468
Email: info@g4accounting.com
Tag Printing
Enter and print design-your-own labels
